This article provides a few tips for filtering based on the fields within a specific form.  It is important to note that when filtering for responses to fields in your form, the field name is used. For example, a field name is “Household_contents”. When filtering based on responses to this field, you will use the filter Household_contents. You can configure field response filters by clicking on 'Add additional filters'.

Tips for filtering on the following field types:

Choice fields

Filtering for responses to choice fields are based on the option value, not the text.


If you have a 'Select One' field named “Chronic_conditions” with the options  “1. Yes [Y]” and “2. No [N]”, and you want to see all the submissions containing chronic conditions. You would use the following filter: Chronic_conditions: Y


You have a 'Select Many' field named “Household_characteristics” with option values 1 to 4. To filter for all the submissions where options “1” and “3” were selected for this field, you would use the following filter: Household_characteristics:1 AND Household_characteristics: 3

DateTime fields

Filtering for responses to DateTime fields. The following format should be used when filtering on DateTime fields YYYY-MM-DDT00:00:00Z


You have a field named "DOB" capturing date of birth. To retrieve all submissions where the date of birth reported was between 9 June 2010 and the current date, you would use the filter: DOB: [2010-06-09 TO now]

The basic syntax supports addition, subtraction and rounding at various levels. Commands can be chained together and are evaluated from left to right. '+' and '-' denote addition and subtraction, while '/' denotes "round". Round requires only a unit, while addition and subtraction require an integer value and a unit. Command strings must not include any spaces.

Round to the start of the current hour 
Round to the start of the current day 
Exactly two years in the future from now
Exactly 25 minutes ago 
Exactly 1 day ago 
6 months and 3 days in the future from the start of the current day
6 months and 3 days in the future from now, rounded down to nearest day 

Number fields

Filter for a numeric integer or decimal field type.


You have a field named "Household_Member_Count". To display all submissions where households had 4 or more members, you would use the filter: Household_Member_Count: [4 TO *]


You have a field named "Baby_Birth_Weight". To filter for all submissions reporting birth weights under 2.5kg, you would use the filter: Baby_Birth_Weight: [0 TO 2.5]

Text fields

To reference a text field type, you can simply use the field name.


You have a field named "Job_Other". To view all submissions where the job description entered was "Dentist", you would use the filter: Job_Other: “Dentist”

You can also make use of "wildcards" to filter for partial matches. To perform a single character wildcard match, use the "?" character. To perform a multiple character wildcard match, use the "*" character. Do not enclose the search term in quotations.

The filter Job_Other: Art* will return results containing both “Artist” and “Artisan”
The filter Job_Other: T?ster will return results containing both “Tester” and “Taster”

The filter Job_Other:* will return results containing any response to the field

The filter -Job_Other:* will return results that contain no response to the field